Getting started with MicroStrategy Web » Searching for objects » Searching by object type, owner, date, or description: Refining your search

Searching by object type, owner, date, or description: Refining your search

It is often useful to search for an object using criteria such as the date that the object was created or modified, the owner of the object, the object's description, and what type of object it is.

Objects you can search for include:

Attributes
Custom groups
Dashboards
Documents
Filters
Folders
Metrics
Prompts
Reports
Shortcuts
Templates

To search on object type, owner, date, or description

1 Click the Search icon Search icon in the navigation bar at the top of the page. The Search dialog box opens.
2 If you are on the MicroStrategy home page, the entire project is searched by default. If you are on a folder page, that folder is searched by default. You can change what is searched, by selecting the project or a folder from the first drop-down list.
3 You can specify how the text in the Search field is used to search for objects, by selecting an option from the second drop-down list:
Contains: (Default search type) Search for an object that contains the search text and rank the results.
If quick search is enabled (that is, the search index is available), the search text is split into individual words and each word is also used as a prefix when searching the search index. For example, a search for report is treated as report*, returning report, reports, and reporting. For a search on a phrase, a search for quarter rep is treated as quarter* rep*, returning 2011 Quarterly Report and Quarter Revenue Report.
If quick search is not enabled, the search text is used as a substring. For example, a search for quarter rep is treated as *quarter rep*, returning First Quarter Report but not 2011 Quarterly Report or Quarter Revenue Report. This SQL-based search is usually slower than the index-based quick search.
Exactly: Search for an object that matches the search text exactly. For example, a search for quarterly report returns Quarterly Report but not 2011 Quarterly Report or Quarter Revenue Report.
Begins with: Search for an object that begins with the search text phrase, returning ranked results.
If quick search is enabled (that is, the search index is available), the search text is split into individual words and each word is also used as a prefix when searching the search index. For example, a search for quarter report is treated as quarter* report*, returning Quarter Report and Quarterly Report, but not 2011 Quarter Report.
If quick search is not enabled, the search text is used as a substring. For example, a search for quarter report is treated as quarter report*, returning Quarter Report and Quarter Report 2011 but not 2011 Quarter Report or Quarterly Report.
Ends with: Search for an object that ends with the search text. For example, a search for report returns 2011 Quarter Report but not Quarter Report 2011. This type of search is generally slower than other types.
4 Type the name of the object to search for in the Search field. For tips to search for objects effectively, see Using efficient search syntax. As you type, the results are displayed, while suggestions are displayed in a drop-down list below the Search field.
You can leave the Search field blank, and therefore search for any object name, if any of the following are true:
The Description field contains text.
The Date field has a defined range (that is, Date is not set as All).
The Owner field is set to Created only by me.
If results and suggestions are not displayed as you type text into the Search field, quick search is not enabled. An administrator can enable quick search. Click the Search icon Search icon to display the results of the search.
5 To specify the type of object to search for, such as dashboards, reports (including data mart reports), custom groups, and folders, select the object types to search for under Object Type. You can include multiple object types in your search.
6 To search for an object created by a specific user, select one of the following Owner options:
Created only by me: Search for objects created only by the user who is currently logged in.
Created by any user: Search for objects created by anyone in the project.
7 You can search for objects that were created or modified during a certain time period. Do one of the following:
To search for an object created or modified at any time, select All from the Date drop-down list.
To search for an object created or modified at a specific time, complete the following:
a From the Date drop-down list, select one of the following:
To search for an object created at a specific time, select Created from the drop-down list.
To search for an object modified at a specific time, select Modified from the drop-down list.
b To specify the time, do one of the following:
To search during a specific unit of time, select Last. Type a number in the field, then select the unit from the drop-down list. For example, to search for objects created in the last three years, type 3 in the field and select Years from the drop-down list.
To search between two specified dates, select Between, then select the two dates from the calendar.
8 To search for an object that contains specific text in its description, type the text in the Description field.

Related topics

Searching for objects
Using efficient search syntax